Document Management Specialists

• Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
• Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
• Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
• Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
• Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• Monitor regulatory activity to maintain compliance with records and document management laws.
• Consult with end users regarding problems in accessing electronic content.
• Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• Document technical functions and specifications for new or proposed content management systems.
• Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
• Propose recommendations for improving content management system capabilities.
• Prepare support documentation and training materials for end users of document management systems.
• Write, review, or execute plans for testing new or established document management systems.
• Operate data capture technology to import digitized documents into document management system.
• Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
• Conduct needs assessments to identify document management requirements of departments or end users.
• Develop, document, or maintain standards, best practices, or system usage procedures.
• Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
• Assist in the assessment, acquisition, or deployment of new electronic document management systems.

No augmentable tasks identified for this role — its real, individually-assessed tasks consistently read as automatable (100%).

No durable tasks identified for this role — its real, individually-assessed tasks consistently read as automatable (100%).